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Going into a store you see every order you're going to charge for:

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the order number, which branch it came from, how many products it had,

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which warehouse prepared it and when.

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This one went out with a shortage:

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it was prepared all the same, so it's charged all the same.

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And this other one was cancelled after being prepared.

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The work was already done, so the charge stays, flagged, and you decide.

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If you decide not to charge for it, you exclude it and write down why.

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The charge doesn't disappear:

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it stays listed as excluded, it stops adding up, and the total drops right away.

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The reason is saved: if the store asks three months from now, the answer is right there.

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If you agreed on a discount or an extra charge that doesn't come from the orders,

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you enter it as an adjustment.

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A negative amount subtracts.

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Closing freezes the month.

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It shows you the total you're about to lock in,

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and if there are orders left without a rate it warns you first,

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because closing like that means undercharging that store.

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Once it's closed, it's untouchable:

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nothing that happens afterwards moves these numbers.

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Not recalculating, not an order that shows up late.

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If you genuinely need to fix something, reopening exists, but it's a decision, not an oversight.